First Team Captain Meeting Wrap-up
The first team captain meeting was held on February 7, 2006 with eleven team captains attending the meeting.
Donna, team recruitment chair, announced that we have recruited approximately 11 teams with the goal of 25. The Hixson Relay for Life is still recruiting new teams!
Vicki, registration chair, and Crystal, Kintera online chair, encouraged all the captains to register their teammates online and report donations. When using the web site to report funds, please remember that you must turn in the donations and Crystal must push it through before they will appear on your web page.
Nicole, ceremonies and entertainment chair, reported that she is currently looking for bands to play during the event. If you have any leads, please e-mail the committee.
Speedy, event co-chair, announced that a map of the event will be available at the next meeting on March 14. At that time, teams can chose their camp site locations. There will only be a few sites available with electricity. Those sites will be first come, first serve basis.
Donna also distributed several hand-outs with fundraising information. Pam from Jewels by Park Lane presented her jewelry collection for fundraising parties. Jewels by Park Lane will donate 15 percent of their sales for shows up to $1,000 in sales and 20 percent for shows with more than $1,000 in sales.
Antiquities Portrait Fundraising, a sepia-toned photography program, also distributed information about holding photo sessions for a fundraiser. If you book a session with Antiquities, they will give you coupons to distribute for photo sessions. For every coupon returned, they will donate $10 for your organization. For more information on either of these two fundraisers, please contact email@example.com
Croppers for a Cure announced that they raised $5,200 at the Cropping for a Cure scrap booking event they hosted on February 4. The Croppers are now more than half-way to their goal of $10,000!
Adrienne, activities chair, announced the Relay Bucks system and distributed 100. She also gave out the descriptions and guidelines for prizes and awards, which will be posted later. Currently the Croppers for a Cure have earned 67 Relay Bucks and are in first place. The three teams with the most Relay Bucks will receive prizes on the morning of May 6.
All Relay teams must report their on-site fundraiser by April 11, the last team captains meeting, to Adrienne. This is to ensure that no teams have duplicate fundraisers. She will also put together a list of all the fundraisers to be distributed at registration.
Shenice, the ACS liaison, asked teams to NOT hold any type of fundraiser that relies on chance, especially any type of raffle. Due to gambling rules in the state of Tennessee, only one raffle per non-profit agency can occur each year. The ACS in Memphis has requested it for 2006, so all other cities are instructed to not hold any raffles or games of chance.
Shenice also asked that during Relay, teams can’t sell items. They may suggest a donation, but if an item is sold, sales tax must be collected.
The next team captain meeting will be held on March 14 at 7 p.m. at the Hixson Church of Christ.